Addsum utilities for Advanced Accounting

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Addsum utilities for Advanced Accounting 8

The popular Addsum utilities is a separate low cost add-on that integrates with standard Advanced Accounting and provides special options such as the ability to unpost a sales invoice and options that help with identifying or fixing out of balance situations. Because they evolved as a separate set of utilities for prior versions of Advanced Accounting (dating as far back as 1994), users have become used to finding them in this self-contained module.

Once installed, the Addsum utilities option under module UT (option G) becomes immediately operational and when selected, a menu will appear in place of the normal menu caption as shown above. Options can then be selected from this menu.

The unpost invoice and unpost customer payment options alone are for most users easily worth the small cost of these utilities.

Requirements: Advanced Accounting 8 (also available for versions 7i, 6.1 and 5.1) must first be installed.

Cost/order: The cost of the utilities is $99 ($49 if upgrading from prior version of Advanced Accounting). To order either call us at 800-648-6258 or order from our Store page.

Program options:

Sales Invoice utilities

Unpost Sales Invoice

Change pending SO cust code

Delete range of S/Os

Change salesperson

General ledger utilities

Mark cleared deposits

Balance AP and AR with GL

Balance detail by GL account

Check COA to detail

Find GL out of balances

One-sided G/L entry

Balance inventory with GL

Clear Budget

GL Balance by Day report

Accounts Receivable utilities

Merge AR Customers

Check for Duplicate AR Inv

Fix AR statement

Unpost AR payment

AR inv his/line/transaction file integrity

AR transaction to GL integrity

Recalc cust sales YTD/LYR

Inventory utilities

Synchronize IC units

Pending S/O line items

Zap binary zeroes

Check for Bad GL Account (Merge Inventory Codes is now a standard menu item rather than here)

Check for Negative Units

Check for duplicate locations

Location to movement comparison

Jobs

Job synch utility

Job code cross-check

Purchase Orders utilities

PO hist/lines/integrity check

Delete range of purchase orders

Accounts Payable utilities

Merge A/P Vendors

Recalc Purch YTD/LYR

General utilities

Fix blank records

Check for open files

Change terms

Set oplocks

Check file integrity

Export file names for Ops mode

Brief description of some of the above options:

Unpost a sales invoice: Reverses the posting process of a previously posted sales invoice. (Audit trail remains.)

Delete range of sales orders: Allows a user to delete a range of sales orders.

Change salesperson: Allows you to change or transfer the salesperson number assigned to customers, pending sales orders, recurring sales orders, and optionally AR aging and sales invoice history from a prior salesperson number to a new one.

Mark cleared deposits: Facilitates the marking of deposited checks as an aid to bank reconciliation.

Balance AP and AR with GL: Assists in verifying AP and AR balances.

Balance detail by GL account: Assists in reconciling chart of account balances to GL detail.

Find GL out of balances: Tracks down any/all out of balance entries in your GL detailed trial balance file for a given date range.

One-sided G/L entry: For use in exceptional situations.

Balance inventory with GL: Reconcile inventory value with GL inventory balances.

Clear Budget: Easy way to clear budget values.

GL balance by day report: Quickly and easily see which days in any desired date range had posting activity and verify that they were in balance.

Merge AR customer: Combine two different A/R customers into one.

Check for duplicate inv nos: Check for any duplicate assigned invoice numbers with user ability to delete.

Fix AR statement: Remove offsetting entries from customer statements. Often used when unposting sales invoices.

Unpost AR payment: Allows a user to undo a customer AR payment. (Audit trail remains.)

Synchronize IC units: Does on a global basis or for a certain range of products what a user could otherwise only do on a one-by-one basis under option G under I/C.

Pending S/O line items: Performs an integrity check to ensure that there is a matching sales order "header" record for each pending sales order line item. Removes stranded line items.

Zap binary zeroes: Binary zeroes are unseen characters that in certain alphanumeric fields can create GL posting and other problems. This utility removes them.

Check for Bad G/L Account: Checks inventory files for GL codes that either do not exist in the chart of accounts or that are in the wrong category.

Merge Inventory Codes: Combines two product/part codes into one. This option has been enhanced and is now selectable from UT-K-C.

Check For Negative Units: Identifies inventory units that are negative.

Check For duplicate locations: Identifies any duplicate (or multiple) product code-location records and allows for user controlled deletion.

Delete range of purchase orders: Similar to the sales order utility but for P/O's.

Merge A/P Vendors: Combine two vendor codes into one.

Fix blank records: Scans through certain files and removes any invalid blank or empty records.

Check for open data files: Checks to see what Advanced Accounting files are currently open.

Change terms: Globally change a terms number to another terms number throughout the system.

Set oplocks: See Addsum OpLockSet Utility.

Check file integrity: Scan data to determine physical integrity of any or all files within a given dataset.